A contractor walked the job at the end of the day. This is what he wrote on the tailgate before the crew left. What he found, what he decided, and the three things still waiting on someone else.
A worked example · seeded note · not your data
Captured Thursday 8 May · 5:10pmprivate
Site walk, Maple Road extension, week 6
Walked the Maple Road job with Tom before the crew left. Roof's on, first fix nearly done. We're two days behind, not a week, recoverable if the windows land Tuesday.
What I found:
• Steel's in clean. Building control signed off the beam this morning, keep the cert with the file, the bank will ask for it.
• Kitchen floor level is out 18mm front to back. The left bay needs a re-pour. Half a day, not a disaster, but it pushes the tiling.
• Client asked again about moving the side door 300mm. Third time. That changes the lintel and the drainage run. Not a free change.
• Skip is full. Booked the swap for Monday 7am, yard closes early for the bank holiday.
What I decided:
• Windows chased. Supplier confirmed Tuesday morning delivery. If they slip again we lose the dry-in before Thursday's rain. I want that in writing.
• Re-pour the left bay Friday so it cures over the weekend. Tiler still starts Wednesday.
• The side-door change goes in writing with a price before anyone lifts a tool. No verbal yeses on this one.
What still needs an answer:
• Electrician's first-fix date. He said “next week”, I need a day. Can't close the walls without it.
• Client's tile choice. Showroom visit was a fortnight ago and still nothing. Wednesday's tiling won't wait.
• Final payment stage. We hit the agreed point at dry-in. The invoice goes the day the windows are in, not a week after like the last job.
Reading it back: the build is fine. The risks aren't the build, they're the three things waiting on other people. The windows, the sparks, the tile choice. Tuesday tells me whether Thursday holds.
Where this fits
One site note becomes three tasks. The job’s workspace in Tasks holds them. The shared timeline is what the client sees without ringing you. The morning briefing surfaces what is still waiting on someone else. Four tools, one job.